Managing contractor inductions, insurances and access rights

The use and management of contractors has certainly changed dramatically over the last 10 – 15 years. It used to be that a paper sign-in book or a quick conversation with reception or a security guard was enough to allow contractors on-site. The regulatory obligation of businesses has now evolved, and the informal processes of the past are no longer enough to manage contractors on your manufacturing site. At a very basic level, to manage contractors you need to be able to: Know when they logged into and out of your site Make them aware of Health & Safety policies and any potential hazards Induct them to your site procedures and policies Keep a record of contractor insurances and when they expire As a business you have a requirement to take practical steps to keep contractors on your site safe. This doesn’t need to be a daunting task, and here are four simple guidelines to follow: Know who is on-site: Organisations throughout the world are obligated under various Acts and Regulations to ensure the safety of people while on-site. Without a robust process for reporting on non-staff presence in real-time, it’s difficult to demonstrate compliance. Maintain guest confidentiality: The privacy of your contractors is often overlooked. A handwritten visitor book is not a secure sign-in method and can surrender confidential information to other visitors at a mere glance. You could also be unwittingly showing who your business has contacts with, or which competitors might be bidding for a contract! Keep it professional: Easy-to-use contractor sign-in, ensuring in the event of an emergency you can easily account for all people on-site. Contractors are customers too: Ensure your brand is well presented every time someone interacts with it. While contractors can be managed manually, it is time consuming, expensive and hard to […]